What To Look For In A Workforce Management Solution
Intelligence is the ability to adapt to change.
—Stephen Hawking
From engaging and empowering employees to eliminating manual and administrative tasks, Softworks looks at some primary considerations for organisations seeking workforce management solutions.The most competitive organisations now create an environment where employees are fully engaged, committed, and happy. For this reason, technology is being used in managing HR and the workforce, and it has been aimed at developing systems that not only enhance profit but also enhance the work lives and experience of the employees.
If you’re considering the possibility of updating the technology behind the management of your employees, these are the best and most essential updates that your employees will appreciate.
Applying for annual leave and checking leave balances
Though it may be a while before we head off to somewhere exotic, it doesn’t prevent us from dreaming about our vacations. That being said, months that take holiday allowances can be complicated, and managing what has been taken and what is left can become time-consuming if the procedure is not computerized.
With a workforce management solution, it’s a walk in the park. Employees can view information on their holidays, including time accrued to holiday allowance from the previous working year, time on leave, and time on holidays remaining.
Booking annual leave
Well, let’s get down to it and shift the holiday into actual scheduling now that everybody knows their entitlements and the remaining balances. For today’s employees, managers, self-service solutions & mobile apps, it’s a baby’s play.
Leave requests usually go through an email to the line managers. Approval or disapproval of the leave requests occurs with one click. This rapid process is designed to boost employee engagement levels and, with some luck on the side, the best holiday packages that one can find in the market – I wish I could promise that one hundred percent.
Recording planned and unplanned absences
Is your attendance going to be affected? This is not something to worry about. How else could TOIL be booked for on-sequence absentees such as business travel, examination leave, training and studies, parental, maternity, and time-off-in-lieu? Distance working with an advance rarely goes also, like on holiday booking requests - such contacts are dealt with straight away by the line managers and without any uneasiness. Absence requests are submitted to the managers for approval, and when they are received, they are very promptly communicated to employees.
Managing flexible and remote working
Flexible working and, where applicable, remote working is a trend that will remain, and employers and employees are becoming more appreciative of this working model. Unfortunately, it tends to be an administrative and logistical headache for office heads and HR without systemisation.
A competent system allows employees to log their working hours utilizing their laptop, desktop, or mobile app and check their flexi balances and schedules. If an organisation permits, they can manage their shift swaps, including volunteered time, without a middle-man(ager).
Automating manual processes
Manual processes and administration also apply to people who are either team managers or are part of a team. And nobody loves that – well, none that we know of anyway.
Say goodbye to tasks such as logging information in papers and spreadsheets as you can now engage a workforce management solution. No more chasing for emails or going through email exchanges to determine if specific amounts have been paid. An automated solution gives employees one place for all information; no more waiting for line managers, HR, or Payroll departments to get back to one.
On the flip side, every one of them can focus on more productive things rather than wasting energy on how many days of annual leave are left, how many are absent, or whether there are any requests for absence from the department.
Equally transformative changes have occurred in corporations by deploying workforce management solutions. Employees are empowered, leading to happier, more motivated, and friendly work environments.