HR Administrator 9-12 FTC

  • Mayer Brown
  • London, UK
  • Apr 13, 2022
HR Administrator Human Resources

Job Description

The Department: Human Resources

Responsibilities

  • Assist with the preparation of contracts of employment and ensure that all necessary pre-employment checks are completed and any actions followed up;
  • Input new joiner information on the firm’s HRIS system (Peoplesoft) inputting information accurately and in a timely manner;
  • Support the Recruitment Team with arranging interviews and liaising with hiring managers, candidates and recruitment agencies.
  • Assist with arranging inductions liaising with various departments across the firm as necessary. Ensure new starters are kept up to date and prepared for their introduction to the firm;   
  • Assist with the management of the probation process, including tracking probation periods and following up with managers on employee progress and all related administration.;
  • Assist with the management of the secondment process, including liaising with secondees and clients and all related administration;
  • Update immigration tracking documents to ensure employee visa information is accurately captured and monitored;
  • Deal with general staff queries via email, over the telephone and face to face;
  • Draft correspondence for review by the HR Manager/ Senior HRM as requested e.g. probation letters, leaver letters, flexible working arrangements, etc;
  • Prepare references, eg for ex-employees, mortgage/tenancies etc; 
  • Diary management ensuring all key dates are captured and accurate, eg probations, leave dates etc;
  • Liaise with the payroll department, and external providers if necessary, to ensure all payroll information is accurate and all relevant steps are processed in a timely manner, often working to tight deadlines; 
  • Carry out e-filing and archiving ensuring all personal files and HR records are kept up to date at all times;
  • Photocopying and scanning as necessary/requested; 
  • Assist other members of the team with ad hoc requests and projects as and when required;

Qualifications

Educated to at least to ‘A’ Level standard or equivalent.

 

Experience, skills and personal attributes:

  • A keen interest in HR
  • Strong PowerPoint, Word and Excel skills
  • Strong attention to detail
  • Intellectually curious with good research skills
  • Good interpersonal skills
  • Excellent written and oral communication
  • Good problem solving skills
  • Comfortable liaising with people at all levels
  • Able to prioritise and manage tasks and meet strict deadlines
  • Ability to remain focused under pressure
  • Enthusiastic self-starter
  • Team player
  • High level of discretion and able to deal sensitively and appropriately with confidential information
  • Energetic with the ability to work in a fast-paced, team orientated environment.
  • Resilient in dealing with setbacks.