Job Description
HOURS:9.30 am to 5.30 pm, and as required |
WORKING WEEK:Monday - Friday |
DEPARTMENT:Human Resources |
PURPOSE OF JOB:The HR team currently consists of the HR Director, Head of HR, 2x HR Managers, Senior HR Officer, HR Officer, HR & Payroll Officer, Senior HR Assistant, HR Assistant, Senior Recruitment Manager, Recruitment Assistant and Senior Talent and Development Manager. We are a progressive, friendly and hardworking team who are client focused and enjoy the challenges of working for a busy medium sized law firm who have enjoyed continuous success as the leading law firm in London once again in the latest 100 Best Companies to Work For list (Q1 2022). |
Specific duties will include:
General Administration
- Supporting the HR team with employee life cycle administration (including starters, leavers, probations, and fixed term contracts)
- Co-ordinating the Firm’s induction for new joiners
- Preparing and responding to reference requests
- Processing staff expenses including gifts and length of service awards
- Responsible for the electronic and/or paper filing for the HR team
- Preparing and processing invoices for payment and tacking against budgets
- Distribution of internal and external post
- Contributing to the team’s management board report
- Assisting with the administrative duties of the Firm’s annual salary review and bonus processes
- Undertake other administrative tasks to assist the HR team as required.
Diary Management & Meeting Coordination
- Management of meeting rooms on the HR floor
- Coordinate the monthly team meetings, including; booking meeting rooms, completing function booking forms, preparing agendas and taking accurate minutes
- Organisation of the HR team’s travel, conferences, lunches and training
- Assisting with the administration of the delivery of internal training courses and wellbeing sessions including room bookings and room preparations, calendar appointments, material production, catering requests and attendance sheets
- Assisting with the administrative duties of the Firm’s annual trainee assessment days
Systems & Data
- Updating HR records and maintenance of the HR information system (ADP)
- Assist the HR team with regular management information reports and ad hoc reporting as required
- Assist with the production of documents (using Word, PowerPoint and Excel) and printing as required by the team
- Assisting with the firm’s quarterly check-in process, updating the online system and producing reports.
Projects
- Oversee the HR team’s e-filing project and on-going regular maintenance of paper and electronic people files
- Any other ad hoc HR projects and general administration required within the team.
Other
- Provide cover for the HR Assistants as and when required
- Continually review the efficiency of the HR administration and make recommendations for enhancements.
Kingsley Napley LLP is an internationally recognised law firm based in London.
We have 11 different areas of law ranging from Criminal Litigation to Family and Clinical Negligence and many of our lawyers are leaders in their field. The work can be complex, high profile and extremely varied with many of our clients being in the public eye.
However, whilst we are proud of the work we do, it is our people and unique culture that define who we are as a firm. We are all dedicated to professionalism and achieving the best possible results for our clients, however our people genuinely care for each other too. Everyone is valued and recognised for the role that they do and how it contributes to the overall success of the firm, and we encourage an inclusive and collaborative environment where individuals can bring their full-selves to work.
Kingsley Napley is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment regardless of race, age, disability, gender identity, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity and religion.