HR Administrator

  • Kingsley Napley LLP
  • London, UK
  • Apr 13, 2022
HR Administrator Human Resources

Job Description

HOURS:

9.30 am to 5.30 pm, and as required

 

WORKING WEEK:

Monday - Friday

 

DEPARTMENT:

Human Resources

 

PURPOSE OF JOB:

The HR team currently consists of the HR Director, Head of HR, 2x HR Managers, Senior HR Officer, HR Officer, HR & Payroll Officer, Senior HR Assistant, HR Assistant, Senior Recruitment Manager, Recruitment Assistant and Senior Talent and Development Manager.  We are a progressive, friendly and hardworking team who are client focused and enjoy the challenges of working for a busy medium sized law firm who have enjoyed continuous success as the leading law firm in London once again in the latest 100 Best Companies to Work For list (Q1 2022).

Specific duties will include:

General Administration

  • Supporting the HR team with employee life cycle administration (including starters, leavers, probations, and fixed term contracts)
  • Co-ordinating the Firm’s induction for new joiners 
  • Preparing and responding to reference requests
  • Processing staff expenses including gifts and length of service awards
  • Responsible for the electronic and/or paper filing for the HR team
  • Preparing and processing invoices for payment and tacking against budgets
  • Distribution of internal and external post
  • Contributing to the team’s management board report
  • Assisting with the administrative duties of the Firm’s annual salary review and bonus processes
  • Undertake other administrative tasks to assist the HR team as required.

Diary Management & Meeting Coordination

  • Management of meeting rooms on the HR floor
  • Coordinate the monthly team meetings, including; booking meeting rooms, completing function booking forms, preparing agendas and taking accurate minutes
  • Organisation of the HR team’s travel, conferences, lunches and training
  • Assisting with the administration of the delivery of internal training courses and wellbeing sessions including room bookings and room preparations, calendar appointments, material production, catering requests and attendance sheets
  • Assisting with the administrative duties of the Firm’s annual trainee assessment days

Systems & Data

  • Updating HR records and maintenance of the HR information system (ADP)
  • Assist the HR team with regular management information reports and ad hoc reporting as required
  • Assist with the production of documents (using Word, PowerPoint and Excel) and printing as required by the team
  • Assisting with the firm’s quarterly check-in process, updating the online system and producing reports.

Projects

  • Oversee the HR team’s e-filing project and on-going regular maintenance of paper and electronic people files
  • Any other ad hoc HR projects and general administration required within the team.

Other

  • Provide cover for the HR Assistants as and when required
  • Continually review the efficiency of the HR administration and make recommendations for enhancements.