Apprentice Administration Assistant

  • Withers & Rogers
  • London, UK
  • Apr 18, 2022
Administrator Administration/Secretarial

Job Description

We are looking for an efficient and methodical individual to provide general administrative support to the firm's Finance department.  This role would suit an enthusiastic and pro-active person, who is keen to learn and develop their administration experience in a top international law firm.  You will ideally be educated to GCSE standard (or equivalent) including Maths and English, and you will have a positive, can-do attitude. 

Full training on the application of the SRA Accounts Rules will be provided by the Head Cashier.

Areas of focus and responsibilities

  • Report to the Head Cashier and provide assistance to the fee earners and secretaries in returning client monies
  • Use a variety of software packages, such as Microsoft Office, Elite 3E, Credit Force I4G etc, to produce correspondence and update databases
  • Extract information on older client balances from Credit Force I4G into Excel
  • Send quarterly emails to the relevant partners, associates and secretaries, providing details of their client balances to review and follow up where no response received
  • Enter the responses received from the partners, associates and secretaries into Credit Force I4G
  • Respond to queries raised by the partners, associates and secretaries and provide support for actions arising
  • Update the central list of client account balances to pay to the "Charity of the Year"
  • Provide general administrative support to the Finance department and in particular assist the Cashier team with ad-hoc tasks

This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.

Skills and attributes

  • An interest in working in Finance
  • Educated to minimum GCSE standard – grade C or above, including Maths and English
  • Good written and verbal communication skills
  • The ability to manage self and prioritise workload effectively, with the ability to multi-task
  • Organised and accurate with a high level of attention to detail
  • Computer literate with good knowledge of Excel
  • Comfortable working with figures
  • Ability to use own initiative
  • Flexible attitude, enthusiastic and self-motivated
  • Commitment to support others
  • Excellent timekeeping
  • Good work ethic

The Essentials

  • 9.30am to 5.30pm but flexibility may be required during busy periods
  • 12 week probation period
  • 4 week notice period
  • Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site café.