Conference Centre Assistant

Full time Associate

Job Description

Position summary:

The Conference Centre Assistant will ensure the smooth operation of our conference centre. This individual will be responsible for maintaining our professional environment by coordinating conference centre arrangements and providing an exceptional service to both internal and external attendees.


Key relationships:

Chef, Administrative Manager, Receptionists

 

Key duties include but are not limited to:


Essential duties:
• Ensure all rooms are set up with the necessary video conferencing equipment in a timely manner.
• Assist with initiation of video conferences.
• Prepare boardrooms with essential stationery and refreshments, including glasses, cups, tea and coffee etc.
• Clear and clean meeting rooms after each use.


Meeting Support:
• Liaise with Reception regarding meeting requirements for the day.
• Provide refreshments for all meetings as per requests.
• Assist the chef with arrangements and the provision of lunches for lunch meetings.
• Deliver food and beverage service in a professional and at times discreet manner


Stock and Maintenance:
• Maintain kitchen stock, including coffee, tea, milk, fruit, and biscuits.
• Ensure meeting rooms are fully stocked with stationery.
• Report any maintenance issues (e.g., lighting, air conditioning, carpet stains) to the Administrative Manager.
• Assist with liaising with suppliers when necessary.


Additional Duties:
• Ad hoc support at evening events (office based) as and when required.
• Undertake other reasonable duties as requested.

Salary

Competitive Salary