Hours: 9.30 am to 5.30 pm, and as required, flexible applications considered
Working week: Monday - Tuesday
Responsible to: PA Team Leader and PA Team Manager
Department: Crime, reporting to Secretarial Services
Purpose of job:
The Legal PA is an integral part of fee earning teams; providing a high level of professional support to Partners and Fee Earners. The Legal PA is expected to take on complex tasks, support projects and provide departmental PA support; playing a critical role in managing daily administration for their stakeholders.
Personal Assistant day to day duties:
Personal Assistant File/Matter duties:
Finance and Billing duties:
Business Support duties:
Every effort has been made to ensure that this is a full description of the tasks and responsibilities of this role. However, it is not an exhaustive list. The job description may be changed or developed at any time to reflect changes as required. However, changes will not be made without full consultation with the postholder.
The firm is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment regardless of race, age, disability, gender identity, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity and religion.
Person Specification
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Essential |
Education/ Qualification: |
· Educated to GCSE standard or equivalent, including English and Maths grades A-C (or equivalent) |
Knowledge and Technical Ability |
· Experience of working within a very busy, deadline driven, environment · Experience of working for a number of busy fee earners at the same time · Organised with strong analytical and problem-solving skills · Ability to work independently, take initiative, set priorities and see projects through to completion on time · Knowledge of document management systems, accounting systems and digital dictation · Advanced knowledge of Outlook, Word, Excel and PowerPoint and any other core systems implemented by the firm · Excellent written and oral communication skills, including grammar, spelling and punctuation · Develops own knowledge and skills to meet the demands of the role · Ability to remain calm under pressure and in demanding situations |
Client Care |
· Ability to establish and maintain effective working relationships within the department and firm overall · Ability to establish effective working relationships with clients, external suppliers and the firm overall
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Firm wide Skills |
· Promote the sharing of best practice and knowledge across the firm · Understand the importance of client confidentiality, information security and data protection and act accordingly · Commitment to Continuous Improvement practises |
Attributes |
· Demonstrates behaviour in keeping with the firm’s core values of · Teamwork, Respect, Integrity, Fairness, Understanding and Commitment · Shows a positive and proactive “can do” attitude · Enthusiastic and cooperative team-based approach and willing to help others and promote positive team relations · Reliable, with excellent timekeeping · Self-motivated, committed to the Firm and to personal growth |
Legal Recruitment Agency
At Owen Reed, it’s our mission to match the best with the best.
We’ve been connecting talented legal support professionals with leading City law firms for over fifteen years, and the results speak for themselves. Our ratio of CVs received to people placed is 3:1, an industry-beating average.
But this all means very little if the candidates placed are plucked only from exclusive circles. Frustrated by the underrepresentation of minority groups in the talent acquisition world, we have decided to launch a platform which strives to level the playing field.
The Diversity Talent Platform is a recruitment revolution.
It’s a digital high street for legal support recruitment, a streamlined and cost-effective way for recruiters and legal support staff to find each other without the stress of candidate ghosting, false leads and inflated agency spends. Crucially, as London is 44% minority ethnic, we ensure that our talent pool is diversity reflective.
Our cutting-edge platform aggregates elite-level candidates from leading job boards and our own professional networks.
We screen every candidate personally and rather than hiding them behind closed doors, we showcase them all on our user-friendly platform. Instead of making assumptions about what you want, we ensure that you start with the most inclusive candidate pool possible, guaranteeing that you’ll hire the most diverse, most skilled workforce available.
Clients
Drive down your agency spend: save money on placement fees and job board subscriptions with a small, cost-effective subscription fee
Pinpoint the people you want: rather than sifting through piles of CVs, use our streamlined search functions to find candidates by their skills, experience, availability and salary
A diverse pool of candidates: make your choice from the diverse range of talent on our books, safe in the knowledge that you are hiring inclusively
Tailored candidate shortlists: we can provide you with pre-recorded video interview shortlists so that you can go straight to the most qualified candidates
Fully GDPR-compliant: all client and candidate data protected in line with current EU regulations