POSITION OVERVIEW
The Document Services team is seeking an experienced Operator with high efficiency and technical acumen. The ideal candidate must possess strong attention to details and be a proactive team player with excellent verbal and written communication skills. Must be able to decipher and analyse instructions regarding detailed work requests and projects. Candidate must be flexible and exhibit ownership over the advancement of skillsets and status updates on work product.
•The schedule for this position is five days a week, 5:00pm – 12:00am (GMT). Flexibility to work overtime on an as needed basis.
ESSENTIAL FUNCTIONS (This list is not exhaustive and may be supplemented and changed as necessary.)
•Expertly revise, format, compare and cross-reference documents
•Convert documents from various formats to Word, Excel, PowerPoint, and Visio, while adhering to the Firm’s standard best practices
•Generate and update/revise Tables of Contents and create/run mail merges
•Execute defined terms checks and reformat documents utilising the Firm’s standards and tools
•Modify, compile, and redact PDFs; create forms, e-closing binders and bookmarks in Adobe Acrobat
•Create, revise, and reformat PowerPoint presentations, maintaining Firm branding standards
•Create and modify organisational charts, flowcharts and timelines in Visio and PowerPoint
•Familiarity with Excel, including reformatting, setting up for printing, and basic formulas and charts
•Provide technical support to clients, including software troubleshooting
QUALIFICATIONS
Education, Work Experience, Skills
•A college degree or business certification is preferred; equivalent work experience will be considered.
•Proven experience as a word processor in a legal or financial services organization is required.
•Ability to meet tight deadlines in a high-pressure environment while maintaining a professional demeanor and providing exceptional customer service.
Technologies/Software
•Advanced knowledge of the following software applications is required: Microsoft Word, Excel, PowerPoint, Visio, Adobe Acrobat, OmniPage, Nuance Power PDF, Litera (Compare), DocXtools, and Outlook.
WORK ENVIRONMENT•
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Legal Recruitment Agency
At Owen Reed, it’s our mission to match the best with the best.
We’ve been connecting talented legal support professionals with leading City law firms for over fifteen years, and the results speak for themselves. Our ratio of CVs received to people placed is 3:1, an industry-beating average.
But this all means very little if the candidates placed are plucked only from exclusive circles. Frustrated by the underrepresentation of minority groups in the talent acquisition world, we have decided to launch a platform which strives to level the playing field.
The Diversity Talent Platform is a recruitment revolution.
It’s a digital high street for legal support recruitment, a streamlined and cost-effective way for recruiters and legal support staff to find each other without the stress of candidate ghosting, false leads and inflated agency spends. Crucially, as London is 44% minority ethnic, we ensure that our talent pool is diversity reflective.
Our cutting-edge platform aggregates elite-level candidates from leading job boards and our own professional networks.
We screen every candidate personally and rather than hiding them behind closed doors, we showcase them all on our user-friendly platform. Instead of making assumptions about what you want, we ensure that you start with the most inclusive candidate pool possible, guaranteeing that you’ll hire the most diverse, most skilled workforce available.
Clients
Drive down your agency spend: save money on placement fees and job board subscriptions with a small, cost-effective subscription fee
Pinpoint the people you want: rather than sifting through piles of CVs, use our streamlined search functions to find candidates by their skills, experience, availability and salary
A diverse pool of candidates: make your choice from the diverse range of talent on our books, safe in the knowledge that you are hiring inclusively
Tailored candidate shortlists: we can provide you with pre-recorded video interview shortlists so that you can go straight to the most qualified candidates
Fully GDPR-compliant: all client and candidate data protected in line with current EU regulations