You will enjoy a broad based role and are a strong PA / Secretary ideally with experience of working within a Law firm providing support at Partner or Director level.
Key Responsibilities
• Diary management. Anticipating and managing all areas of diaries
• E-mail management, checking prioritising and summarising e-mails on a daily basis. Reporting on and creating action points.
• Time management – ensuring fee earners time and narratives are inputted daily.
• Drafting correspondence as required
• Comprehensive travel arrangements. Sourcing and booking hotels and transport.
• Establishing own administrative systems
• Efficiently managing own workload and being proactive with the ability to work on own initiative
• Becoming adept at proof reading and quality checks on all work produced
• Building good working relationships with colleagues
• Establishing rapport with clients
• Becoming familiar with legal terminology of practice area
• Establishing relationships with clients and anticipating their needs
• Understanding firm’s culture and goals
• Organises document management, including opening files, archiving and ensures that all relevant documents are filed electronically and paper-based, as required;
• Demonstrates an understanding of the end-to-end billing process and Elite (Financial System). Assisting the lawyers by liaising with billing team, producing the relevant documentation; and
• Assisting across practice groups/teams whenever he/she has spare capacity/as required.
• Undertaking typing as required either via dictation or by marked up handwritten changes.
About you
Experience required
• Strong PA/secretarial background at partner or director level
• Advanced level written and verbal skills
• 70 wpm typing skills
• Good understanding of Microsoft Office
• Skills & Knowledge
• Outlook, Word, PowerPoint, Excel, Document management system
• Positive attitude with a practical, common sense approach; resilient
• Audio and copy typing
• Excellent organisational and administrative skills
• Drafting documents autonomously
• Fee/Billing Management
• Ability to deal effectively with difficult people
• Confident with excellent communication skills, ability to relate to people at all levels
• Ability to prioritise tasks and remain calm when working under pressure
• Excellent attention to detail
• General office systems, i.e. filing
[Requirements]
You will enjoy a broad based role and are a strong PA / Secretary ideally with experience of working within a Law firm providing support at Partner or Director level.
Key Responsibilities
• Diary management. Anticipating and managing all areas of diaries
• E-mail management, checking prioritising and summarising e-mails on a daily basis. Reporting on and creating action points.
• Time management – ensuring fee earners time and narratives are inputted daily.
• Drafting correspondence as required
• Comprehensive travel arrangements. Sourcing and booking hotels and transport.
• Establishing own administrative systems
• Efficiently managing own workload and being proactive with the ability to work on own initiative
• Becoming adept at proof reading and quality checks on all work produced
• Building good working relationships with colleagues
• Establishing rapport with clients
• Becoming familiar with legal terminology of practice area
• Establishing relationships with clients and anticipating their needs
• Understanding firm’s culture and goals
• Organises document management, including opening files, archiving and ensures that all relevant documents are filed electronically and paper-based, as required;
• Demonstrates an understanding of the end-to-end billing process and Elite (Financial System). Assisting the lawyers by liaising with billing team, producing the relevant documentation; and
• Assisting across practice groups/teams whenever he/she has spare capacity/as required.
• Undertaking typing as required either via dictation or by marked up handwritten changes.
Legal Recruitment Agency
At Owen Reed, it’s our mission to match the best with the best.
We’ve been connecting talented legal support professionals with leading City law firms for over fifteen years, and the results speak for themselves. Our ratio of CVs received to people placed is 3:1, an industry-beating average.
But this all means very little if the candidates placed are plucked only from exclusive circles. Frustrated by the underrepresentation of minority groups in the talent acquisition world, we have decided to launch a platform which strives to level the playing field.
The Diversity Talent Platform is a recruitment revolution.
It’s a digital high street for legal support recruitment, a streamlined and cost-effective way for recruiters and legal support staff to find each other without the stress of candidate ghosting, false leads and inflated agency spends. Crucially, as London is 44% minority ethnic, we ensure that our talent pool is diversity reflective.
Our cutting-edge platform aggregates elite-level candidates from leading job boards and our own professional networks.
We screen every candidate personally and rather than hiding them behind closed doors, we showcase them all on our user-friendly platform. Instead of making assumptions about what you want, we ensure that you start with the most inclusive candidate pool possible, guaranteeing that you’ll hire the most diverse, most skilled workforce available.
Clients
Drive down your agency spend: save money on placement fees and job board subscriptions with a small, cost-effective subscription fee
Pinpoint the people you want: rather than sifting through piles of CVs, use our streamlined search functions to find candidates by their skills, experience, availability and salary
A diverse pool of candidates: make your choice from the diverse range of talent on our books, safe in the knowledge that you are hiring inclusively
Tailored candidate shortlists: we can provide you with pre-recorded video interview shortlists so that you can go straight to the most qualified candidates
Fully GDPR-compliant: all client and candidate data protected in line with current EU regulations