DUTIES INCLUDE BUT ARE NOT EXCLUSIVE TO:
· Full diary management, reading and delegating all incoming emails · Extensive travel arrangement such as flights, hotels, trains, etc. · Producing travel itineraries · Providing full Legal secretarial and administration duties for London Attorneys, as directed by London Partners or Director of Administration · Opening new matters · Opening and closing files / matters · Amending lengthy documentation · Email management · Producing expense reports · Preparing visual diagrams and PowerPoint presentations · Billing · Drafting agreements, engagement letters · Obtaining KYC documentation · Production of CD bibles · Production and printing of client documents and bundles as required · Organising and maintaining training records for the team. |
SKILLS, EXPERIENCE AND ATTRIBUTES REQUIRED: · Previous experience within a legal secretarial role, ideally within litigation/arbitration teams. · Excellent client service skills with a positive can-do attitude · Self-motivated, disciplined individual with excellent problem-solving skills · A calm, clear thinker with excellent attention to detail and a desire to take ownership and see a task through to completion · Flexible and collaborative · Extremely high organisation and prioritisation skills, a multi-tasker who enjoys a fast-paced working environment and can manage multiple priorities, with experience of managing end to end tasks that require multiple touch points · Able to adhere to tight deadlines and enjoy working in a busy environment · Strong communication skills with a highly professional telephone and written manner · Ability to develop and maintain positive working relationships with all relevant stakeholders, both internal and external · Advanced Microsoft Office Word, Outlook, Excel and PowerPoint knowledge, as well as previous experience and deep expertise of using document management and e-filing systems · Experience in amending lengthy documents · Excellent IT and IT troubleshooting skills, also able to comfortably pick up new systems with a logical approach · Professional, presentable, articulate and confident |
Legal Recruitment Agency
At Owen Reed, it’s our mission to match the best with the best.
We’ve been connecting talented legal support professionals with leading City law firms for over fifteen years, and the results speak for themselves. Our ratio of CVs received to people placed is 3:1, an industry-beating average.
But this all means very little if the candidates placed are plucked only from exclusive circles. Frustrated by the underrepresentation of minority groups in the talent acquisition world, we have decided to launch a platform which strives to level the playing field.
The Diversity Talent Platform is a recruitment revolution.
It’s a digital high street for legal support recruitment, a streamlined and cost-effective way for recruiters and legal support staff to find each other without the stress of candidate ghosting, false leads and inflated agency spends. Crucially, as London is 44% minority ethnic, we ensure that our talent pool is diversity reflective.
Our cutting-edge platform aggregates elite-level candidates from leading job boards and our own professional networks.
We screen every candidate personally and rather than hiding them behind closed doors, we showcase them all on our user-friendly platform. Instead of making assumptions about what you want, we ensure that you start with the most inclusive candidate pool possible, guaranteeing that you’ll hire the most diverse, most skilled workforce available.
Clients
Drive down your agency spend: save money on placement fees and job board subscriptions with a small, cost-effective subscription fee
Pinpoint the people you want: rather than sifting through piles of CVs, use our streamlined search functions to find candidates by their skills, experience, availability and salary
A diverse pool of candidates: make your choice from the diverse range of talent on our books, safe in the knowledge that you are hiring inclusively
Tailored candidate shortlists: we can provide you with pre-recorded video interview shortlists so that you can go straight to the most qualified candidates
Fully GDPR-compliant: all client and candidate data protected in line with current EU regulations