Job Description
Owen Reed are recruiting for a Legal Secretary to join a top law firm in London
Reports To: Senior Secretarial Services Manager
Hybrid working 3 days in the office (Tuesday, Wednesday Thursday) / 2 days at home (Monday and Friday)
POSITION OVERVIEW
Performs a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
JOB RESPONSIBILITIES
Follows the Firm's established document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.
Transcribes from tapes, handwritten materials and/or dictation.
Organises and prioritises telephone calls, mail, documents and projects.
Reads and deals with incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
Schedules and organises activities such as meetings, conferences, travel and departmental activities.
Establishes and maintains calendar and deadline reminder systems.
Maintains filing and records management systems.
Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
Utilises the Firm’s computer systems and software applications.
Prepares legal documents and provides administrative support for partners and attorneys to whom assigned.
Works closely with administrative support staff.
Ensure that attorney time sheets are dealt with in a timely manner.
Performs overload typing, filing, photocopying, as requested by other attorneys.
Other related duties and projects as required.
QUALIFICATIONS
Education, Work Experience, Skills
Ideally 2 years legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
Excellent English language and grammar skills.
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
Ability to organise and prioritise numerous tasks and complete them under time constraints.
Ability to proofread typed material for grammatical, typographical or spelling errors.
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
Work occasionally requires additional hours to perform the essential duties of the position.
Ability to work effectively and efficiently with co-workers; work as a team to accomplish tasks and produce final work product.
Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Salary
City
Legal Recruiment Agency
At Owen Reed, it’s our mission to match the best with the best.
We’ve been connecting talented legal support professionals with leading City law firms for over fifteen years, and the results speak for themselves. Our ratio of CVs received to people placed is 3:1, an industry-beating average.
But this all means very little if the candidates placed are plucked only from exclusive circles. Frustrated by the underrepresentation of minority groups in the talent acquisition world, we have decided to launch a platform which strives to level the playing field.
The Diversity Talent Platform is a recruitment revolution.
It’s a digital high street for legal support recruitment, a streamlined and cost-effective way for recruiters and legal support staff to find each other without the stress of candidate ghosting, false leads and inflated agency spends. Crucially, as London is 44% minority ethnic, we ensure that our talent pool is diversity reflective.
Our cutting-edge platform aggregates elite-level candidates from leading job boards and our own professional networks.
We screen every candidate personally and rather than hiding them behind closed doors, we showcase them all on our user-friendly platform. Instead of making assumptions about what you want, we ensure that you start with the most inclusive candidate pool possible, guaranteeing that you’ll hire the most diverse, most skilled workforce available.
Clients
Drive down your agency spend: save money on placement fees and job board subscriptions with a small, cost-effective subscription fee
Pinpoint the people you want: rather than sifting through piles of CVs, use our streamlined search functions to find candidates by their skills, experience, availability and salary
A diverse pool of candidates: make your choice from the diverse range of talent on our books, safe in the knowledge that you are hiring inclusively
Tailored candidate shortlists: we can provide you with pre-recorded video interview shortlists so that you can go straight to the most qualified candidates
Fully GDPR-compliant: all client and candidate data protected in line with current EU regulations