Legal Secretary - Corporate

Job title: Legal Secretary

Department: Corporate

Team: Secretarial Services

Reports to: Secretarial Team Leader

Hours: 9:30am – 5:30pm (flexibility required)

What sort of work?

◤ Take ownership of, and manage, the workflow from the team and delegate/work with central
support departments as appropriate
◤ Proactively and accurately monitor/oversee inboxes on team’s behalf, during absence, as agreed
with (e.g. Associates)
◤ Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics,
and ensure all arrangements are made (rooms booked, and calendars updated with changes)
◤ Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus
on quality
◤ Work closely and effectively with Executive Assistants, central teams and in collaboration with
other Legal Secretaries, providing support in cases of holidays and absences
◤ Respond to tasks promptly and manage deadlines, to ensure expectations are managed
◤ Be an effective and professional point of contact, to include managing telephone calls, taking
accurate messages and being an ambassador both internally and externally for team
◤ Manage/co-ordinate billing and compliance processes on behalf of team, to include generating
bills, working closely with, and supporting, Client Administrators where necessary to ensure
billing/CMI processes are followed correctly in accordance with requirements
◤ Ensure expense claims are submitted in a timely manner
◤ Use initiative and actively identify and resolve issues when they arise
◤ Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients
who you support

Are you right for this role?

This role is for a proactive and highly competent Legal Secretary who can operate successfully in a
pressurised and fast-paced environment, to provide client and business focussed secretarial and
administrative support to a team of Associates. The individual will need to be able to adapt to
different working styles of Associates. It will include providing high-level and flexible organisational
support and working collaboratively with the team of EAs and Legal Secretaries.

Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the
changing needs of the business. A degree of flexibility around working hours is expected.

Are we right for you?

We are looking for you to bring your energy and enthusiasm to work every day and to collaborate and
work with colleagues as one team, to listen and consider each other. We ask you to take responsibility
for your growth and development, share your ideas and let us know what you want to achieve. We
are looking for you to get involved in our responsible business activities, pro bono, community and
sustainability initiatives.

Other skills required:

◤ Experience of providing a first-class legal secretarial service to a busy team within a professional
environment
◤ Excellent verbal and written communication skills
◤ Supports and adapts to change
◤ Eager to develop within role and enhance skills including anticipating needs and thinking ahead
◤ Proactive approach with an ability to understand and interpret what the team needs
◤ Enthusiasm and resilience to cope with a busy role
◤ Highly developed communication skills, updating group when delays may occur
◤ Good organisation and prioritisation skills, working to deadlines
◤ Diplomatic, with good judgement
◤ Flexible with a positive and committed attitude
◤ Ability to communicate clearly and concisely
◤ Organised manner with ability to prioritise workload and deliver to deadlines
◤ Motivated and pro-active with a 'can-do' approach
◤ Client service focus
◤ Team player with the ability to interact and build relationships with people at all levels
◤ Calm and efficient under pressure
◤ Punctual, flexible and responsive approach to work
◤ Advanced knowledge of MS Office together with a minimum typing speed of 60 wpm.