Administrative Assistants are based within the firms Executive Support Services (ESS) team which is responsible for supporting all areas of the business. These roles report to the Executive Support Services Manager or Team Leader and is responsible for providing assistance to the Executive Assistants and Document Production Specialists, utilising available resources as appropriate. One role is based within within the firms Regulatory, Public & Commercial Disputes national service line and the second within Insurance Disputes. The roles support the Executive Assistants as required with travel arrangements, inputting of expenses, booking of meeting rooms and catering, organisation of meetings/seminars, actively helping others and be flexible/willing to go the extra mile to ensure work is completed on time. The successful candidates require an awareness of workloads and priorities to assist and cover planned and unplanned absences. You will need to update the firms client database system InterAction with any new clients or activities, ensuring mailing lists are up to date and amending contacts when necessary. You will manage the full archiving process to include closing files, archiving deeds/files and scheduling of documents in accordance with office procedures including updating computerised records with any document movements. You will need to ensure all photocopying, printing, paginating, indexing and scanning is completed to a high standard, seeking assistance and guidance from the reprographics team as appropriate. For further information on the role and it's activities, please request a copy of the job description.
What experience is required?
This is a busy and challenging role and to be successful, your background will require: Recent office administration experience, in law firm or professional services environment is essential. At least 5 GCSEs at Grade 4 (formally Grade C) or above to include mathematics and English (or equivalent). A good understanding and recent use of Microsoft Office systems including Word and Outlook. Comfortable with technology and data inputting. In addition, the role requires someone who: Has the ability to work as part of a team and establish good working relationships. Has good planning and organisational skills. Remains calm under pressure. Has good communication skills. Provides outstanding support and client service at all times. Has excellent attention to detail.
This will open an external site
As you would expect, the firm offers a generous salary and benefits. Everyone has different priorities and preferences, so at Mills & Reeve you can choose the benefits that appeal to you. From buying holiday and undergoing health screening to leasing a bicycle – the choice is yours.
Our core benefits are:
- Equal all staff bonus based on the firm’s financial performance
- Generous pension including the option to salary sacrifice
- Five weeks' annual leave and the option to buy or sell a week each year
- Extra day of leave for wedding/civil partnership, religious holiday and house moving
- Bonus week leave every 11th year of continuous service
- Enhanced maternity, paternity and adoption pay
- Income protection after two years’ service
- Life assurance with the choice of covering between two and 10 times annual basic salary
- Confidential employee assistance programme providing guidance on every day issues to more complex matters and both telephone and face to face counselling.
More information can be found here.
What really sets Mills & Reeve apart from other law firms is the way we work with our clients. We understand that clients, in the 21st century, no longer want a traditional law firm – they want one that embraces forward thinking approaches to service, billing, commercial know-how, innovation, people management and community engagement.
Please note that, in the event that we make an offer of employment, we will conduct pre-employment screening that includes checks relating to your professional and academic qualifications, references from previous employers, your eligibility to work in the UK and any disciplinary history recorded with the Solicitors Regulation Authority (SRA). You will also be required to complete a self-declaration to access your character and suitability